Please note: Members of the Forest Ranch Community Association can use the center for free for the Celebration of Life events. Please download this pdf of the rental agreement and mail to P.O. Box 381 Forest Ranch CA 95942. Please contact the center coordinator to confirm that your dates are available: Camme Vasquez mrscammevasquez@gmail.com
FOREST RANCH COMMUNITY ASSOCIATION CENTER
RENTAL AGREEMENT
This rental agreement is between the Forest Ranch Community Association, hereinafter referred to as FRCA, and
____________________________ _____________________, hereinafter referred to as renter.
The parties hereto agree as follows:
1. Renter agrees to rent the FOREST RANCH COMMUNITY ASSOCIATION CENTER, hereinafter referred to as FRCA Center for the following purpose only:
________________________________.
2. All parties agree that this rental agreement, and the privileges it confers, shall not be transferable to any other parties, and that it shall be for the sole benefit of his or her invitee's. Renter shall have the use of the following areas of the FRCA Center: the recreational area, the surrounding grounds, parking in the immediate vicinity, the kitchen, and the surrounding area within the fence.
3. Renter shall have permission to use the areas above on _______________________(date)
from ____________________until ____________________. The date and times mentioned shall include the time necessary for set up and clean up of the indicated areas. If renter retains possession of premises beyond the stated time period, this agreement and all of its provisions shall remain in full force and effect.
Renter shall have a fifteen minute grace period.
However, renter shall pay an additional fifty dollars for every thirty minute period begun, after the fifteen minute grace period has ended, that rentor or his or her invitees retain possession of premises. This provision will be strictly enforced, and the security deposit mentioned elsewhere shall be used to satisfy any additional rent due under this clause. FRCA'S recourse against renter shall not be limited to the amounts held as a security deposit.
4. Renter shall pay to the FRCA the sum of $ _____ _________ for renting the indicated areas of the FRCA Center.
A. Renter shall also pay a cleaning deposit to the FRCA in the amount of $ _____.
B. Said cleaning deposit shall be held and applied to any damage or extraordinary cleaning of the FRCA Center caused by the renter, or his or her invitees. Should renter cancel the event or otherwise fail to occupy the premises on the stated date, the cleaning deposit shall be refunded in full.
C. In order to reserve the FRCA Center, renter shall pay fifty percent of the cleaning deposit and fifty percent of the rent at the time this rental agreement is executed.
D. The balance of the rent and cleaning deposit due, totaling $ ____________, shall be paid to the FRCA no later than thirty days prior to the date set for the specified event.
E. If renter should cancel the event, for any reason, before the thirty day full payment deadline, or if the balance of the rent and cleaning deposit still due is not paid on time, even if the full balance is subsequently offered, all of the monies received as rent from renter shall be kept as liquidated damages. If full payment of the rent and cleaning deposit has been paid, only half will be kept as liquidated damages. Further, renter shall forfeit his or her right to rent the FRCA Center
F. If the renter should cancel the event, for any reason, after the 30 day deadline and full payment of the rent and the cleaning deposit has been made, no money received as rent from the renter shall be refunded, but shall be kept by FRCA as liquidated damages. The cleaning deposit will be refunded within two weeks of canceling.
G. The FRCA warrants that it will do everything in its power to assure that the FRCA Center is available and in proper condition to rent on the agreed day. However, it is specifically recognized by all parties that circumstances beyond the power of the FRCA to correct may occur would prevent the scheduled event from proceeding. Should an act of God or other similar circumstance prevent the scheduled event from proceeding, the FRCA will notify all parties concerned as soon as possible. Further, FRCA will return all monies received as liquidated damages to renters. FRCA shall incur no further liability for its failure to perform.
5. Renter shall keep the premises, furniture, furnishings, appliances, fixtures and all other items rented in connection with the premises in good working order and condition. Renter shall pay for repair or replacement of any real or personal property, covered by this rental agreement, that has been caused by rentor's, or renter's invitees, negligence or misuse. Rentor acknowledges that he or she has examined the premises prior to taking possession of the FRCA Center and agrees that all furnishings, furniture, appliances, fixtures and other items rented in connection with the premises are clean and in good working order.
Upon relinquishment of the premises, FRCA will conduct an inspection of the premises and inventory of the equipment and fixtures. Any damaged items will be noted and the cost of repair or replacement deducted from the cleaning deposit. FRCA'S recourse against renter shall not be limited to the amounts held as a cleaning deposit. A summary of all expenses incurred, if any, by the FRCA will be submitted to renter within 14 days of rental date, along with the remaining cleaning deposit, if any. Said inventory consists of Playground equipment, tables, chairs, picnic tables, kitchen facilities, among other things.
6. Renter agrees to leave the FRCA Center in the same condition as it was when renter takes possession. Renter agrees to clean the building, grounds, parking lot and other areas as well as return all other movable items to their original position. The FRCA will provide the necessary cleaning supplies, including brooms, mops, buckets, vacuum, towels and detergents/liquids. Renter agrees to complete the following specific jobs.
A. Kitchen: clean and wipe down all surface areas including the counters, sink, electric range, microwave oven and refrigerator, inside and out. Floor shall be swept and mopped.
B. Bathrooms must be clean and checked for sanitary conditions. The interior bathroom is designated as unisex and meets the AMERICAN DISABILITY ACT requirements for individuals needing them. The outside bathrooms are separately designated for men and women. Do not dispose of any paper or similar products , like food, in any of the toilets.
C. Main Auditorium: return all tables (some tables say to be left up, please do), and chairs to the appropriate storage area, sweep, and wet mop.
D. Stage: Sweep and mop if necessary. Do not sit on the edge of the stage or jump up or down from the stage. This will cause scuffing and damage the plaster surfaces and paint.
E. Grounds: pick up all trash and generally assure that everything is in proper order.
F. Trash Removal: all trash, including all trash receptacles inside the buildings are to be emptied and taken to the dumpster outside of the gate. Receptacles must be returned to their original position inside buildings.
7. The maximum number of attendees that can occupy the FRCA Center building is limited by the Butte County Planning Department and Fire Marshal. The following maximum numbers shall not be exceeded.
A. FRCA Center Building Occupancy: 152
B. Vehicle Parking: 40
Parking is allowed only in designated areas so as to allow fire and other emergency vehicles immediate and unhindered access to the building, well, water holding tank and rear of the property.
8. The FRCA rent and operate the FRCA Center under a use permit that requires renters to curtail loud noise after 9 p.m.
9. FRCA is responsible for making sure that renter complies with paragraphs 7 and 8. Compliance with these paragraphs will be strictly enforced. Complaints from residents near the facility will be sufficient evidence to terminate the event and forfeit the security deposit. Further, the FRCA retains the right to terminate the event at any time, with or without notice, for breach of any of the provisions, conditions or covenants contained in this rental agreement.
10. The FRCA neither condones or prohibits the use of alcohol at the event except that the FRCA reserves the right to refuse to rent to any potential renter who plans to serve alcohol. Further, the FRCA reserves the right to cancel any event where alcohol is being used irresponsibly, but undertakes no duty to do so. Renter agrees to take full responsibility and liability for the consumption of alcohol on the premises.
11. Should renter choose to serve alcohol at the event in question, renter shall obey all laws, regulations and ordinances governing alcohol consumption and further follow generally accepted practices that are deemed prudent and responsible. Further, renters must obtain a proper ABC alcohol sales permit, if sales are to be made, or an admission fee is to be charged, and provide it to the FRCA, or its designated representative, thirty days prior to the date of the event.
12. Rentor will provide the FRCA with a certificate of liability insurance within thirty days prior to the date of the event, with an insurance company holding a general policy holders rating of a, and a financial rating of x, or better, as set forth in the most current issue of Best's Insurance Guide in the amount of $500,000. This certificate shall extend liability coverage to any and all guests while attending the function at the FRCA Center, and the FRCA shall be a named insured.
13. Rentor understands and agrees to indemnify and hold the FRCA harmless from any and all liability arising out of any injury to any person or property occurring in or about the premises during the time renter has rented premises, or occurring as a result of renters use of the premises.
14. Please report any problems with the premises or any other items as soon as possible. There will be a contact person available the day of the function to assist you with any problems and otherwise help ensure a successful and enjoyable event.
15. The relationship between the FRCA and renter shall be that of a licensor/licensee. The renter shall have a non-possessory right to use the FRCA Center as elsewhere indicated in this document. Someone designated by the FRCA shall, at all times during the term of this rental agreement, have the right to enter the FRCA Center, with or without notice, for the purpose of determining whether or not the terms of this rental agreement are being complied with.
16. A determination by a court of competent jurisdiction that any provision of this rental agreement or any part thereof is illegal or unenforceable shall not cancel or invalidate the remainder of such provision or this rental agreement, which shall remain in full force and effect.
17. This rental agreement, and attachments, if any, attached hereto and forming a part hereof, sets forth all covenants, promises, agreements, conditions and understandings, either oral or written, between landlord and tenant concerning the premises and there are no covenants, promises, agreements, conditions or understandings, either oral, or written, between them other than are herein set forth. No subsequent alteration, amendment, change or addition to this lease shall be binding upon FRCA or rentor unless reduced to writing and signed by the party to be charged with their performance.
18. FRCA shall not by virtue of this rental agreement, in any way or for any purpose, be deemed to have become a partner of renter in the conduct of its business, or otherwise, or a joint venturer, nor shall there be merger into a joint enterprise with renter, nor is rentor an agent of FRCA for any reason whatsoever. All parties signing this rental agreement as a renter shall be jointly and severally liable for all obligations of renter.
19. Any dispute or claim in law or equity arising out of this contract or any resulting transaction shall be decided by neutral binding arbitration in accordance with the rules of the American Arbitration Association, and not by court action except as provided by California law for judicial review of arbitration proceedings. Judgment upon the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. The parties shall have the right to discovery in accordance with Code of Civil Procedure Sec 1283.05.
20. The term "invitee" shall include any person attending the event, whether or not said person was specifically invited or not, and whether or not said persons were guests of the renter.
21. Additional provisions: BY SIGNING BELOW, I/WE ACKNOWLEDGE THAT I/WE HAVE READ THE FOREGOING PROVISIONS CAREFULLY, THAT I/WE UNDERSTAND WHAT MY/OUR DUTIES AND RESPONSIBILITIES ENTAIL, AND THAT I/WE AGREE TO ABIDE BY ALL THE COVENANTS, CONDITIONS AND RESTRICTIONS CONTAINED HEREIN.
Renter 1 ___________________________________________________ Renter_2__________________________________________________________
Address ____________________________________________________ Address__________________________________________________________
Phone number __________________________________________ Phone number___________________________________________
For Forest Ranch Community Association Center:_____________________________________
Rental Coordinator of Events _________________________________________________________________________
Address:
Forest Ranch Community Association Center
15807 Forest Ranch Road
Forest Ranch, Ca. 95942
Phone # 530-255-4330 (Answering Machine)
Mailing Address:
PO Box 381
Forest Ranch, Ca. 95942
Conformation Phone Number: